Staff Management - Free HR Templates | Acas

The following documents are free and are here to help you manage staff. Others are available to help with Hiring staff and Disciplining staff. Download Acas' new Managing People guidance.


Absence and personal records

  • Absence record sheet [170kb] - for listing and assessing an employee's instances of absence from work and lateness for work, and highlighting any patterns of behaviour.
  • Employment history form 1 [51kb] - covering the basics from job titles to rates of pay.
  • Employment history form 2 [113kb] - a detailed form for recording a summary of basics from their application form and for keeping their employment record with you up to date, including details regarding discipline, absence, lateness and any accidents at work.
  • Letter to an employee’s GP [41kb] - a very detailed letter from a manager at the employer asking about the likely cause of the employee's absence, outlining the nature of the employee's work, asking for a likely date for a return to work and whether the employer should be making reasonable adjustments to accommodate the employee's medical condition or disability.


  • Gender pay reporting notification template [64kb] - a template letter to use and edit to communicate and engage with your staff on gender pay reporting.
  • Equality policy template [42kb] - a sample policy outlining the employer's commitment to: promote equality and fairness in its workplace; oppose all forms of unlawful discrimination in its workplace; and encourage diversity among its workforce to reflect society and its range of customers.


Performance Management

Shared Parental Leave

Staff studies

Note: The samples for letters, forms and checklists are here to help you, but users must take full responsibility for the content they send out.

Further guidance

If, after looking at these templates, you feel you need additional help on managing staff, Acas has other free guidance you can download.

Topics include:

Alternatively you can call the Acas Helpline.

Acas training and support for your organisation

Acas advisers can help with a range of management and employment relations issues. We can visit your organisation, discuss the support you need and tailor solutions to help. Find out more about Acas Workshops, projects and business solutions.

Or view our full range of training courses designed for managers and team leaders.